Part-Time Retail Manager

Ave Maria University is seeking two part-time mangers for a retail clothing and accessory operation on Annunciation Circle in Ave Maria. The majority of the duties will involve ordering, unpacking, inventorying, and setting up merchandise displays, creating and marketing promotional ideas, waiting on customers, use of a point of service cash register to ring sales, collect payments, and the performance of a daily  balance and close of the cash register. The part-time manager will be responsible to serve as a key holder to open, close and secure the store, submission of daily deposit, review of vendor invoices for accuracy, preparation and submission of check requisitions to accounts payable for payment of vendor invoices, and any other duties as assigned. Previous retail and customer service experience is preferred, but not mandatory.  

Interested applicants must be available to work the following work schedule: approximately 20-25 hours per week, between Monday - Friday from 10:00 a.m. until 5 PM; and Saturday’s from 10:00 a.m. – 3:00 p.m. The position is available immediately, and the hourly pay rate is between $8-10/hour, commensurate with experience.

An application for employment can be found by clicking on this link: http://www.avemaria.edu/FacultyStaff/HumanResources/HumanResourcesForms.aspx

Please submit your application and resume to Mr. Brian Scanlan, Associate V.P., Ave Maria University Business Office, 5050 Ave Maria Boulevard, Ave Maria, FL  34142. Electronic applications are preferred and should be sent to Brian.Scanlan@avemaria.edu. Review of applications will begin on October 21, 2014 and continue until the positions are filled.

Ave Maria University is an Equal Employment Opportunity Employer.

Administrative and Marketing Assistant

The Ave Maria University Classics department is seeking applications for an Administrative and Marketing Assistant to help market the Latin and Greek Summer Intensive Immersion Courses at Ave Maria University. The successful applicant will have some knowledge of social networking technology, basic web site design, research skills to compile a database of relevant Catholic and secular institutions for building a distribution list for course advertising, and a professional demeanor in working with visiting scholars and students during the summer courses themselves.  

This is a part-time temporary position that will average 2-5 hours per week during the Academic year, with an increase in the amount of hours during the summer months at the time of the workshops (which run from approximately mid-May through the whole month of June).

For more information about the Summer Intensive Courses in Latin and Greek, visit http://classics.avemaria.edu/polis_greek_and_latin/ 

Please submit your resume to Dr. Bradley Ritter, Assistant Professor of Classics and History, Ave Maria University, 5050 Ave Maria Boulevard, Ave Maria, FL  34142.  Electronic applications are preferred and should be sent to Bradley.Ritter@avemaria.edu   Review of applications will begin on October 17, 2014 and continue until the position is filled.

Ave Maria University is an Equal Employment Opportunity Employer

(Senior) Accountant

Job Title: (Senior) Accountant
Department: Accounting 
Reports to: Treasury & Account Manager
Employee Class: Full Time

Primary Purpose: Primary function of the Accountant is for developing and maintaining accounting principles, practices and procedures to ensure accurate presentation of financial data. The Accountant must have a thorough understanding of Generally Accepted Accounting Principles (GAAP) and be proficient at Great Plains accounting software and MS Office (especially Excel). The Accountant should display strong organizational skills and an ability to prioritize and multitask and be a strong communicator. This position addresses tight deadlines and a multitude of accounting activities including general ledger posting, allocations and financial reporting. The Accountant will work directly with the CFO and Business Office staff, which requires strong interpersonal communication skills. The Accountant will be honest and trustworthy, respectful, possess cultural awareness, remain flexible and possess a sound work ethic.

Essential Duties and Responsibilities:
  • Payroll processing and employee benefits accounting
    • Bi-weekly processing of AMU Payroll based on data received from Human Resources Department
    • Monthly Accruals and Quarterly Allocations of Employee Flexible Benefits Plan expenses
  • AMU General Ledger 
    • Monthly General Ledger workpapers and reconciliations for Balance Sheet accounts, as assigned by supervisor
    • Allocations and posting of  worker’s compensation expense, and other recurring monthly transactions, as assigned
  • Coordination of tax reporting
    • Responsible for preparation and filing of Florida Sales Tax

    • Oversees applications and maintains records for state tax-exempt certificates

    • Directs and assists Accounting and Bursar's staff with annual tax reporting

  • Annual audit responsibilities
    • Assist with preparation for annual audit, as assigned.

Education: Knowledge of GAAP principles or techniques equivalent to those that would normally be obtained through a formal four-year college/university academic program or an in-depth work experience directly related to the type of work to be performed. Four-year degree in Accounting preferred.

Knowledge, Skills, and Abilities: This position requires experience working with generally accepted accounting principles. The position also requires strong personal computer and business solutions software skills, specifically Great Plains software and to be highly skilled in the use of Excel Spreadsheets. In addition, the individual is skilled in the use of MS Word in order to handle the occasional administrative needs of the department. The position requires strong interpersonal skills for interacting with other staff accounting team members, clients, and upper management. Strong analytical and problem solving skills with a high attention to detail along with a high level of accuracy are a requirement, good presentation skills for educating internal clients on accounting principles, good planning and organizational skills to balance and prioritize work schedules. Must be skilled in dealing with financial and numeric data and possess excellent communication skills.

Interested applicants should submit cover letter with salary desired and resume to Kathy Phelps, Human Resources to Kathy.Phelps@avemaria.edu.

Senior Systems Analyst - IT

Job Title: Senior Systems Analyst 
Department: Information Technology 
Reports to: CIO 
Employee Class: Full Time

Primary Purpose: The Senior Systems Analyst will be responsible for enhancing business services, implementing business systems and new initiatives, and troubleshooting current systems. Duties will include: conduct process analysis and needs assessments to align information technology solutions with current University initiatives; review, analyze, and document business processes with regard to the Ellucian PowerCampus System and other business systems used; implement software, including setup, testing, and coordination of the integration with the existing software systems; troubleshoot systems and resolve problems that arise in the day to day operation of the University systems, generate reports; and perform other duties as required. The candidate chosen will work closely with various university administrators, department personnel, vendors, and peers at other colleges, universities, and state agencies.

Minimum requirements include a bachelor's degree in computer science, information systems or other closely-related field. Candidates with extensive experience working with the Ellucian PowerCampus System, Great Plains (Dynamics GP), PowerFAIDS, and/or experience in a higher-education setting are preferred. Experience with MS SQL administration, complex SQL queries development, SSRS, SSIS, MS SharePoint, integration of an ERP system. The candidate chosen must be initiative driven and detail oriented. Demands of the position require a broad understanding of functional analysis; a high level of professionalism; strong oral and written communication skills; the ability to understand system, accessibility issues, browser compatibility issues, and systems architecture best practices; the ability to stay abreast of industry trends, all applicable technologies, and technical skills required. Other job related education and/or experience may be substituted for part of these requirements.

Essential Duties and Responsibilities:
  • Maintain and update various administrative systems including PowerCampus, Self-Service, Great Plains, PowerFAIDS, CashNET, CBORD, Micros 
  • Maintain, modify, and generates reports for departments across campus.
  • Work with end-users and vendors to resolve systems and process related issues.
  • Create and maintain process and systems documentation.

Interested applicants should send their resume, cover letter, and 3 references to AMUITJobs@avemaria.edu.

Technical Services Assistant

Position Summary

The Technical Services Assistant provides administrative support for the IT department. Tasks include but are not limited to: facilitating the daily operations of the Duplication Center, processing invoices and purchase requests, maintaining and organizing the department’s inventory, and providing front-line customer support over the phone and in person.

Applicants should be comfortable using a Windows OS computer and competent with Microsoft’s Office suite; experience with Adobe Acrobat is also preferred. Strong customer service skills are essential.

Essential Duties and Responsibilities

  • Operates and maintains printers, an electric paper cutter, and an electric folder in the Duplication Center in order to complete customized printing requests for staff and faculty.
  • Provides front-line customer support to the IT department’s clients over the phone and in person.
  • Maintains and organizes the IT department’s inventory.
  • Processes invoices, purchase requests, and other items related to the IT department’s finances.

Interested applicants should send their resume, cover letter, and 3 references to  AMUITJobs@avemaria.edu