Vice President for Academic Affairs

Ave Maria University is accepting nominations and applications for the position of Vice President for Academic Affairs (VPAA). The VPAA reports to the President of the University and serves on the University Council. Ave Maria University is a Catholic, liberal arts institution of higher learning devoted to Mary the Mother of God, inspired by St. John Paul II and Blessed Teresa of Calcutta, and dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service. The University offers thirty undergraduate B.A./B.S degrees in addition to an M.A. and Ph.D. in theology, and is located in Southwestern Florida in the new town of Ave Maria.

The successful candidate will be a scholar-administrator, with a strong background of teaching and scholarship, an established record in managing the duties of the office, and demonstrable dedication to the Catholic mission of the University.

Nominations and applications should be submitted to Christy Dorer, Administrative Assistant, 5050 Ave Maria University, Ave Maria, FL, 34142. Applications should include a letter of application, CV, five letters of recommendation, and a statement concerning the applicant’s fit with the mission of the University in light of Ex Corde Ecclesiae. Two letters of recommendation should be from referees qualified to assess the candidate’s administrative abilities, two letters from referees qualified to assess the candidate’s teaching and scholarship, and one letter from a referee qualified to assess the candidate’s commitment to the Catholic identity of the university. The Committee will review applications until the position is filled. All applications and nominations will be considered confidential.

Job Title: Vice President for Academic Affairs
Department: Academic Affairs/Administration
Reports to: President
Employee Class: Full Time
Primary Purpose: Provide the overall supervision and oversight for the academic programs, activities, and personnel of Ave Maria University. Supervise the functions, budgets and personnel of all academic departments and implement the educational degree programs of the university at the undergraduate and graduate levels.

Essential Duties and Responsibilities:
• Supervise all academic programs and activities.
• Supervise/communicate with direct reports.
• Maintain institutional effectiveness and accreditation.
• Respond to regional accreditation associations and state licensure bodies.
• Supervise academic convocations, conferences and speakers.
• Oversee the summer activities of the university, whether of an academic, recruitment or developmental nature.
• Coordinate faculty searches.
• Prepare annual/semester schedule of salaries as well as the budgets for the instructional departments.
• Prepare and oversee annual faculty evaluations and promotions.
• Serve as liaison with Student Life, Marketing and Enrollment, and other administrative units.
• Schedule meetings of the faculty and department chairs on a monthly or as needed basis.
• Develop academic grants and fundraising projects.
• Serve on University Council, Senior Staff, and selected Academic Affairs related committees.

Incidental Duties: The above statements describe the general nature and level of work required of this job. They are not intended to be an exhaustive list of all duties. Additional responsibilities may be assigned as needed.
Education: Ph.D. or an equivalent degree.
Experience: Teaching at the university level; scholarship; administrative.
Certification: Rank of Associate or Full Professor or eligibility to be appointed to such ranks.

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

Admissions Counselor

Ave Maria University is accepting applications for the position of Admissions Counselor. Ave Maria University is a Catholic, liberal arts institution of higher learning devoted to Mary the Mother of God, inspired by St. John Paul II and Blessed Teresa of Calcutta, and dedicated to the formation of joyful, intentional followers of Jesus Christ through Word and Sacrament, scholarship and service. The University offers thirty undergraduate B.A./B.S. degrees in addition to an M.A. and Ph.D. in theology, and is located in Southwestern Florida in the new town of Ave Maria.

Essential Functions of the Position:
  • The Admissions Counselor reports to the Director of Admissions. 
  • The Admissions Counselor will serve as the primary point of contact for prospective students and parents within an assigned territory to provide information about the school, majors and programs, and to counsel families through the admissions process. The incumbent will be responsible for recruiting prospective students including: participating in recruiting events, campus tours, visiting secondary schools and junior colleges, attending college fairs, and providing group and individual presentations.
  • The incumbent will be expected to build and maintain positive relationships with high school guidance counselors, administrators, faculty and students. 
  • Other duties include analyzing qualifications of prospective students utilizing established admissions standards and guidelines, and staffing the applicant review committee. Evening and weekend hours are required.
Education: Bachelor’s degree or higher
Experience: Previous experience in a university admissions department is required.

To Apply: Please submit resume and cover letter to Billee.Silva@avemaria.edu, with a CC to human resources: Kathy.Phelps@avemaria.edu

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local law.

The town of Ave Maria is Southwest Florida’s newest hometown, built around the Ave Maria University and the Ave Maria Parish. A small, safe, and family oriented community with affordable housing, yet just 30 minutes away you will discover all the treasures of Naples, Florida with its sugar-sand beaches, cultural attractions such as Artis of Naples, the Sugden Community Theater, and a large array of shopping and dining choices. For more information on the community please visit this link: http://www.avemaria.com/community/location

Phonathon Coordinator

Ave Maria University is accepting applications for a full time exempt position of Phonathon Coordinator. Ave Maria University is a Catholic, liberal arts institution of higher learning dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service. The University offers thirty undergraduate B.A./B.S. degrees in addition to an M.A. and Ph.D. in theology, and is located in Southwestern Florida in the new town of Ave Maria.

Job Title: Phonathon Coordinator
Department: Institutional Advancement
Employee Class: Full Time
Primary Purpose: With the leadership and direction of the Associate Vice President for Institutional Advancement, the Phonathon Coordinator raises financial support critical to meeting Ave Maria University’s philanthropic priorities, specifically annual gifts. In the capacity s/he develops, plans, manages, coordinates, executes, and analyzes the year-long telephone fundraising program. This position oversees the general operations of the entire Phonathon program, including student supervisors, establishing schedules and managing computer database files. Supervision of 10 to 15 paid student employees to solicit support from current benefactors and prospective donors is included in this program.

Essential Duties and Responsibilities:
  • Manages a portfolio of selected donors and prospects through a student calling program with responsibilities to include:
    • Create calling scripts relevant to University achievements and milestones
    • Oversight and guidance of the calling sessions
    • Lead announcements
    • Share goals of the night and motivate callers
  • Review, assesses, interprets analyzes, and reports on calling trends, return on investments, and sets appropriate strategies for improvements and enhancements to the program that include daily and weekly reports and maintain staff records. 
  • Interviews, hires, trains, and manages all student callers and supervisors:
    • Conduct interview sessions to hire new student callers.
    • Create and conduct a highly effective student caller training program.
    • Ensure paperwork and payroll are accurately prepared and completed in a timely manner.
    • Ensures proper attendance and high caller performance through monitoring and counseling
    • Deal with isolated incidents and difficult callers. 
  • Monitor daily processing of pledge information:
    • Ensure pledges are accurately entered on Raiser’s Edge and mailed daily
    • Ensure Handle-by-Email responses are processed and letters are sent
    • Ensure all other responses to the phone calls made are entered in Raiser’s Edge 
  • Preliminary set up for calling:
    • Obtain lists of people to be called- run though phone append if needed
    • Write and update approved scripts
    • Print calling cards 
Knowledge, Skills, and Abilities
  • Excellent interpersonal and telephone communication skills, writing, speaking, and organizational skills;
  • Ability to establish an organized system of donor and prospect identification and evaluation involving potential leadership donors;
  • Ability to be self-motivated and self-directed with ability to work as a team member, while able to complete and conduct work independently;
  • Ability to balance multiple priorities and meet deadlines in a fast-paced office environment;
  • Ability to work with the short and long-term goals of the Institutional Advancement and establish strategies for reaching those goals;
  • Maintain sensitivity, discretion, and tact in working with confidential information;
  • Ability to be effective in the use of resourced including time, talent, finances, etc.;
  • Ability to interpret, analyze, and disseminate results/outcome in working independently and as a team member;
  • Commitment to the mission and the values of Ave Maria University and Catholic higher education. 
Education: Bachelor's Degree Required
Experience: Supervisory, management, and leadership experience preferred. Ability to work in a fast paced, ever changing environment and to function within a team required. Knowledge of and ability to use Blackbaud, Inc. Raiser’s Edge 7, Microsoft Office, and social media.

TO APPLY:  Please submit resume and cover letter to the Associate Vice President for Institutional Advancement:  Stacy.Laffere@avemaria.edu  and cc the Director of Human Resources:  Kathy.Phelps@avemaria.edu 

Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local law.

The town of Ave Maria is Southwest Florida’s newest hometown, built around the Ave Maria University and the Ave Maria Parish.  A small, safe, and family oriented community with affordable housing, yet just 30 minutes away you will discover all the treasures of Naples, Florida with its sugar-sand beaches, cultural attractions such as Artis of Naples, the Sugden Community Theater, and a large array of shopping and dining choices.   For more information on the community please visit this link:  http://www.avemaria.com/community/location


Director of Advancement Information Services

Ave Maria University is accepting applications for a full time exempt position of Director of Advancement Information Services. Ave Maria University is a Catholic, liberal arts institution of higher learning dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service. The University offers thirty undergraduate B.A./B.S. degrees in addition to an M.A. and Ph.D. in theology, and is located in Southwestern Florida in the new town of Ave Maria.

Job Title: Director of Advancement Services
Department: Institutional Advancement
Employee Class: Full Time
Primary Purpose: Reporting to the Associate Vice President for Institutional Advancement, the Director of Advancement Information Services coordinates and facilitates the University’s mission in the area of advancement information services, gift acknowledgement, and data entry. In this capacity, s/he will also be responsible for providing assistance to fundraising staff, board committees, and volunteers.

Essential Duties and Responsibilities:
  • Manage the University Advancement Information Services office and provide professional support to the VP and AVP for Institutional Advancement in implementing financial processes, gift receipting and special events.
  • Manage procedures and documentation for gift receipting in Raiser’s Edge and direct staff in the timeliness and accuracy of gift receipts as well as benchmarks and reports on gift receipting production in accordance with IRS and CASE standards. This includes: • Review of batches prior to and after processing. • Review and audit reports on gift entry metrics • Ensure that gifts received are deposited and entered correctly and in a timely fashion. • Monitor the progress of establishing new accounts and set up new allocations as needed. • Train staff in researching, recognizing and resolving data processing issues. • Working with staff to ensure that entry/reversals/modifications occur in a timely and accurate fashion. • Monitoring incoming emails to department accounts to ensure data quality and customer service. • Identify possible data integrity issues, work with staff to resolve and retrain to minimize future issues. 
  • Manage the Raiser’s Edge (RE) and SQL programs for Institutional Advancement.
  • Write and run custom reports via SQL at request of VP, AVP or other staff as needed.
  • Act as liaison between volunteer committees and the business office when raising funds through annual campus events as well as an advisor to students, staff, and faculty who seek to fundraise on campus for their clubs/programs. 
  • Serves as part of a team of decision makers who analyze database functionality, coding, and practices for continual improvement. Analyze business needs, system resources, and end user needs to improve existing gift data entry and input processes.
  • Responsible for tracking all endowments and scholarship agreements within Raiser’s Edge and facilities the corporate matching gift programs. 
  • Provide oversight for the Institutional Advancement budget.
Knowledge, Skills, and Abilities
  • Possess knowledge of major gift campaigns; PC proficiency in MS Office, Raiser’s Edge, SQL, and website software; strong interpersonal and team building skills
  • Excellent interpersonal and communication skills and organizational skills
  • Ability to be self-motivated and self-directed with ability to work as a team member, while able to complete and conduct work independently
  • Ability to balance multiple priorities and meet deadlines in a fast-paced office environment
  • Ability to work with the short and long-term goals of the Institutional Advancement and establish strategies for reaching those goals
  • Maintain sensitivity discretion, and tact in working with confidential information
  • Ability to be effective in the use of resources including time, talent, finances, etc
  • Ability to interpret, analyze, and disseminate results/outcomes in working independently and as a team member
  • Commitment to the mission and values of Ave Maria University and Catholic higher education.

  • Education: Bachelor's Degree Required; Master's Preferred
    Experience: • Experience with Raiser’s Edge, SQL, Microsoft Office Suite • Experience managing multiple areas and staff members. • An understanding of and appreciation for Ave Maria University, its history, and mission. • Supervisory and project management preferred.

    TO APPLY:  Please submit resume and cover letter to the Associate Vice President for Institutional Advancement:  Stacy.Laffere@avemaria.edu  and cc the Director of Human Resources:  Kathy.Phelps@avemaria.edu 

    Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local law.

    The town of Ave Maria is Southwest Florida’s newest hometown, built around the Ave Maria University and the Ave Maria Parish.  A small, safe, and family oriented community with affordable housing, yet just 30 minutes away you will discover all the treasures of Naples, Florida with its sugar-sand beaches, cultural attractions such as Artis of Naples, the Sugden Community Theater, and a large array of shopping and dining choices.   For more information on the community please visit this link:  http://www.avemaria.com/community/location

    Individual Gift Officer

    Ave Maria University is accepting applications for a full time exempt position of Individual Gift Officer. Ave Maria University is a Catholic, liberal arts institution of higher learning dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service. The University offers thirty undergraduate B.A./B.S. degrees in addition to an M.A. and Ph.D. in theology, and is located in Southwestern Florida in the new town of Ave Maria.

    Job Title: Individual Gift Officer
    Department: Institutional Advancement
    Employee Class: Full Time
    Primary Purpose: With the leadership and direction of the Associate Vice President for Institutional Advancement, the individual gift officer raises financial support critical to meeting Ave Maria University’s philanthropic priorities, including leadership annual gifts and other major, planned, and endowment gifts. In this capacity s/he develops plans, coordinated contacts, and solicits donors and prospects.

    Essential Duties and Responsibilities:
    • Cultivates, solicits, and stewards a portfolio of prospect/donor pool of approximately 150 potential donors. Cultivation of significant contacts includes but not limited to correspondence, personal visits, and proposals that will result in reaching annual goals.
    • Develops and participates in a system of prospect and donor identification, confirmation, and evaluation.
    • Completes contact reports and other important information in a timely manner for reporting and database purposes.
    • Writes/edits proposals for presentations to major donors.
    • Confers with appropriate administrative personnel to secure closure of the gift.
    • Attends major University fundraising events and represents the University in a positive light to donors, prospects, and other constituent groups.
    • Participates in annual professional development programs determined in conjunction with the Vice President.
    Knowledge, Skills, and Abilities
    • Excellent interpersonal and telephone communication skills, writing, speaking, and organizational skills
    • Ability to establish an organized system of donor and prospect identification and evaluation involving potential leadership donors
    • Ability to be self-motivated and self-directed with ability to work as a team member, while able to complete and conduct work independently
    • Ability to balance multiple priorities and meet deadlines in a fast-paced office environment
    • Ability to work with short and long-term goals of Institutional Advancement and establish strategies for reaching those goals
    • Maintain sensitivity, discretion, and tact in working with confidential information
    • Ability to be effective in the use of resources including time, talent, finances, etc.
    • Ability to interpret, analyze, and disseminate results/outcomes in working independently and as a team member
    • Must be able to travel and work flexible hours; may require meeting 2-3 times a week
    • Commitment to the mission and values of Ave Maria University and Catholic higher education.
    Education: Bachelor's Degree Required
    Experience: Minimum of two or three years of progressive experience in development or a related field with demonstrated strengths in solicitations, leadership, organization, and communication.

    TO APPLY:  Please submit resume and cover letter to the Associate Vice President for Institutional Advancement:  Stacy.Laffere@avemaria.edu  and cc the Director of Human Resources:  Kathy.Pheps@avemaria.edu 

    Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state, or local law.

    The town of Ave Maria is Southwest Florida’s newest hometown, built around the Ave Maria University and the Ave Maria Parish.  A small, safe, and family oriented community with affordable housing, yet just 30 minutes away you will discover all the treasures of Naples, Florida with its sugar-sand beaches, cultural attractions such as Artis of Naples, the Sugden Community Theater, and a large array of shopping and dining choices.   For more information on the community please visit this link:  http://www.avemaria.com/community/location

    Strength and Conditioning Coordinator/Assistant Defensive Football Coach

    Ave Maria University is seeking applications for the position of Strength and Conditioning Coordinator/Assistant Defensive Football Coach.  This is a full time, 12 month position with a dual reporting line to the Director of Athletics and the Head Football Coach.  

    Preference will be given to candidates who have previous experience working with the defensive line and also working with all student-athletes coordinating the strength and conditioning program.  The applicant’s specific football duties will be adjusted according to their experience and strengths. Along with coaching football, applicants must be able to supervise weight training and conditioning workouts as well as design and implement training programs.  They should know how to evaluate and test student-athletes from all athletic teams in sport specific areas of progress and performance in strength, speed and conditioning.  Current CPR/AED First Aid Certification will be required. CSCS Certification and/or SCCC Certification is preferred.

    Candidates will be expected to adhere to all guidelines and regulations set forth by the Sun Conference, NAIA and Ave Maria University.  

    Ave Maria University is dedicated to the formation of joyful, intentional disciples of Jesus Christ through Word and Sacrament, scholarship and service. Candidates must show a demonstrated knowledge of and strong commitment to the mission of the university and the teachings of the Catholic Church.  All AMU coaching staff are responsible for supporting the university in the formation of student-athletes in the intellectual and moral virtues of the Catholic faith.  

    This position pays $24,000 plus benefits.  Ave Maria University has an excellent benefit package to include medical, dental, vision, FSA, employer paid life, STD, LTD, employer retirement plan matching contribution, and paid vacation, personal time, and holidays.

    Interested candidates should submit a cover letter, resume and 3 names and contact information of references to Kimberly.King@avemaria.edu, and CC:  HR@avemaria.edu.  Review of applications will begin immediately and will remain open until filled.

    Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color, sex, national origin, age, disability, or any other characteristic protected by federal, state or local law.

    Head of Technical Services

    Ave Maria University is seeking applicants for the Head of Technical Services in the University Library. Salary is commensurate with experience.

    Serves as the director of the Technical Services department, supervises the cataloging, processing and acquisition of books, serials and electronic resource
    s for library collections by purchase, exchange, or gift and managing the Library’s integrated library system.

    Qualifications:  Bachelor’s degree; and a Master’s degree from an ALA-accredited school in library science or equivalent is required; at least five years of cataloging experience and three years of technical services supervisory experience, preferably in an academic library.

    Responsibilities: Performing original and copy cataloging for library materials in all formats using AACR2, LCSH and LC classification. Supervising all facets and levels of technical services (cataloging, binding, book repair, technical processing, archives, database maintenance, and gifts).  Staffing the circulation/ reference desk.  Developing appropriate in-service training for library personnel dealing with technical services. Performing backups, reports and maintenance for the online catalog. Serving  as Systems Librarian for the integrated library system. Developing and publishing procedures for all aspects of Technical Services (including Emergency Preparedness).

    KNOWLEDGE, SKILLS AND ABILITIES:
    Experience with OCLC, MARC formats, including authority control; familiarity with AACR2R, LC subject headings, LC classification, LC rule interpretations, and MARC coding. Ability to communicate effectively both orally and in writing. Ability to supervise full-time and part-time workers and to provide on-the-job instruction. Sufficient ability with computers to learn and manage the Library’s integrated library system, and to instruct others in its use. Good background in liberal arts preferred. Enough understanding of computers to learn and use the Library electronic resources and the integrated library system. Ability to deal with spread sheets and manage budgets. Commitment to mission and values of Ave Maria University.

    Interested applicants should send their cover letter, resume, and three references to Jennifer.nodes@avemaria.edu and CC: HR@avemaria.edu. Position is open until filled.

    Ave Maria University does not discriminate in employment opportunities, practices or the terms and conditions of employment based on race, color sex, national origin, age, disability or any other characteristic protected by federal, state or local law.

    Senior Systems Analyst - IT

    Job Title: Senior Systems Analyst 
    Department: Information Technology 
    Reports to: CIO 
    Employee Class: Full Time


    Primary Purpose: The Senior Systems Analyst will be responsible for enhancing business services, implementing business systems and new initiatives, and troubleshooting current systems. Duties will include: conduct process analysis and needs assessments to align information technology solutions with current University initiatives; review, analyze, and document business processes with regard to the Ellucian PowerCampus System and other business systems used; implement software, including setup, testing, and coordination of the integration with the existing software systems; troubleshoot systems and resolve problems that arise in the day to day operation of the University systems, generate reports; and perform other duties as required. The candidate chosen will work closely with various university administrators, department personnel, vendors, and peers at other colleges, universities, and state agencies.

    Minimum requirements include a bachelor's degree in computer science, information systems or other closely-related field. Candidates with extensive experience working with the Ellucian PowerCampus System, Great Plains (Dynamics GP), PowerFAIDS, and/or experience in a higher-education setting are preferred. Experience with MS SQL administration, complex SQL queries development, SSRS, SSIS, MS SharePoint, integration of an ERP system. The candidate chosen must be initiative driven and detail oriented. Demands of the position require a broad understanding of functional analysis; a high level of professionalism; strong oral and written communication skills; the ability to understand system, accessibility issues, browser compatibility issues, and systems architecture best practices; the ability to stay abreast of industry trends, all applicable technologies, and technical skills required. Other job related education and/or experience may be substituted for part of these requirements.

    Essential Duties and Responsibilities:

    • Maintain and update various administrative systems including PowerCampus, Self-Service, Great Plains, PowerFAIDS, CashNET, CBORD, Micros 
    • Maintain, modify, and generates reports for departments across campus.

    • Work with end-users and vendors to resolve systems and process related issues.

    • Create and maintain process and systems documentation.

    Interested applicants should send their resume, cover letter, and 3 references to AMUITJobs@avemaria.edu, and CC:  HR@avemaria.edu.